Beach club management software pricing turns on four things: the inventory you sell, the vendor's transaction model, the integrations you need, and the rollout work. Published rates run from a flat annual fee for a single-tier sunbed tool to platforms that quote only after discovery. Clubtech's commercials follow discovery and are built around the confirmed operation.
Many venue platforms will not put a number on a beach club until they have seen it, and the numbers that are published often price a narrower job. That leaves operators comparing a £500-a-year sunbed tool against a venue platform with no list price, as though those were the same purchase. The useful question is not what the software costs. It is what you are being charged for, and which of your own numbers moves that charge.
The pricing models you will meet
Six structures cover almost every quote in this category. The structure matters more than the headline rate, because it decides who carries the risk when a season goes well.
Flat subscription per site. A fixed monthly or annual fee, usually tiered by feature set, booking volume or venue count. Predictable, and it does not tax a good Saturday. Restaurant-diary vendors such as ResDiary and Now Book It sit here.
Per-resource pricing. You pay by the number of bookable units. Rational for a venue with 40 loungers, expensive for one with 300 units across six zones.
Commission per booking. The vendor takes a percentage of each reservation. Common in marketplaces, where the fee buys demand rather than software. It scales directly with your success, and in a marketplace it usually comes with the vendor owning the guest account and the rebooking relationship.
Per-cover or per-transaction network fees. Inherited from restaurant reservations. It prices heads through a door, which is a poor proxy for a venue that sells a front-row cabana and a back-lawn sunbed at different rates.
Bundled with a POS. Reservations sold as part of a POS suite and tied to it. Fine if you are already committed to that POS and it is sold in your market.
Pilot or freemium. No fee for an introductory period or a capped free tier. Useful for testing an idea, weaker as a basis for a season you have to forecast.
What the market publishes
These are the prices vendors publish on their own sites, checked 2 Nov 2026. Vendors change them, so treat this as a map of the models rather than a live price list.
| Vendor | What it publishes (checked 2 Nov 2026) | Pricing model |
|---|---|---|
| BookMySunbed | £499.99 a year per venue, excluding VAT; optional £99.99 setup service; optional payment handling at a 5% administration fee that includes Stripe charges | Flat annual fee, single tier |
| Access Collins | Collins Evo from £149 a month per site | Subscription per site |
| ResDiary | Four plans from £109 to £295 a month plus VAT, tiered by monthly booking allowance; £99 setup fee; 1.2% surcharge on deposits and payments | Flat monthly subscription, zero commission on bookings |
| ServMe | $129, $199 and $299 a month per venue, billed annually; enterprise pricing tailored | Flat subscription, commission-free reservations |
| Eat App | Free plan; paid plans $69 to $299 a month billed yearly, or $99 to $389 billed monthly; enterprise on request | Subscription tiers |
| Tableo | Free for up to 100 covers a month; paid plans $69, $115 and $299 a month billed monthly, or $57 to $249 billed yearly; pre-payments and deposits at 1% plus Stripe fees | Subscription tiers |
| TablelistPro | Plan cards at $99, $299 and $499 a month; custom pricing for seasonal venues and event series | Subscription tiers |
| anny.co | Free for up to 5 resources and 100 bookings a month; $5 to $15 per resource a month; optional payments through anny at 5% plus 40 cents per booking | Per resource, plus a fee on payments it processes |
| Now Book It | Price not published; states a flat monthly subscription with no per-booking, commission or cover fees | Flat subscription |
| ResortPass | Commission rate not published; its partner guide states a commission plus a 3% card processing fee on each transaction | Marketplace commission |
| SevenRooms | Not published; Starter, Growth and Premium plans on quote | Quote-based |
| UrVenue | Platform price not published; its marketplace is priced on commission on completed transactions | Quote-based, with commission on marketplace sales |
| Book Tech Labs | Not published | Quote-based |
| Clubtech | Commercials follow discovery | A proposal built around the confirmed operation |
Some of those are the right buy for the job they price. If you run restaurant covers, a flat-fee diary such as ResDiary or Now Book It is built for that work. If your problem is filling midweek pool capacity with guests you would never reach yourself, ResortPass is selling demand, and the commission is what that demand costs. If you already run a POS with reservations bundled in, the bundle may be the simplest purchase. A beach club deck is a different job: unequal furniture sold from noon to sunset, with packages, add-ons and payment attached, and the price has to cover that work. For side-by-side reads on specific platforms, see the SevenRooms alternative, UrVenue alternative and ResortPass alternative comparisons.
The five variables that move your number
- Inventory count and complexity. Units, zones, price tiers, and whether guests book single units or groups. A three-zone deck that sells its daybeds twice a day is a materially different build from a single lawn of loungers.
- Transaction volume and value. Any percentage-based element scales with your booking value, so model it against a peak month, not an average one.
- Integrations. A payment gateway is mandatory — online transactions cannot run without one. POS and, for hotels, PMS come next. Integration work also depends on your vendor relationships: you introduce the platform to your POS or gateway provider, so their responsiveness sits inside your timeline.
- Sites and currencies. One venue in one currency prices differently from a group taking cards in four.
- Configuration and rollout. Building the venue map, setting the rate architecture, loading products and packages, and training the floor team. This is real work and it belongs in the quote, not in a footnote.
Read the total, not the line item
Four numbers make up what you actually pay, and only the first one is usually discussed:
- The platform commercials.
- The transaction element, if the model has one.
- Payment processing, whether your gateway bills it or the vendor folds it into its own fee.
- Implementation and internal time, including the hours your team spends on setup and training.
Then run the offset side, because software that only costs is priced wrongly by definition. Four levers pay for a booking platform: prepayments and deposits that end the no-show economy, add-ons and upsells inside the flow, dynamic pricing that earns more from the same seats, and abandoned-booking recovery. A $450 daybed that walks at 2pm is $450 you never see again, every week, at a scale few venues total up. Put your own numbers through those four levers before you compare monthly fees, and the ranking usually changes. The method is in the beach club revenue playbook.
Where a low fee gets expensive
A low fee is only cheap if the tool does the job. Check whether it ladders packages, carries bottle and transfer add-ons through checkout, prices a peak Saturday differently from a wet Tuesday, and fires booking revenue back to Meta, Google, and GA4 so your ad spend optimizes on money rather than clicks. Where a tool cannot, its fee is the smallest number in the comparison and the gap it leaves is the largest. Judge the price against the revenue operation you need, not against the other prices. For the capability side of the comparison, see best beach club booking software.
How Clubtech is priced
Commercials follow discovery. We map the venue, inventory, payments, integrations, teams, and rollout, then return with a proposal built around the confirmed operation. Quoting before seeing that mix produces a number that is wrong for someone. If you want to see what is being priced first, the full platform, the operations side, and Clubtech's beach club management software are all documented.
Questions operators ask
How much does beach club management software cost?
It depends on inventory, the vendor's pricing model, integrations, and rollout work. Category pricing spans flat annual fees for simple sunbed tools, monthly subscriptions, per-resource fees, and per-booking commission, and some platforms quote only after discovery. Compare the model and the scope behind each number rather than the headline rate, because the products behind those numbers do very different jobs.
Is beach club software priced per booking or as a subscription?
Both models exist. Flat subscriptions charge a fixed fee per site and do not tax a strong season. Commission and per-cover models take a share of each booking, which suits marketplaces selling you demand but means your cost rises with your revenue. Per-resource pricing scales with how much furniture you list. Ask which model you are being quoted before you compare headline numbers.
What is not included in the quoted price?
Usually three things: payment processing, which the gateway or the vendor charges on top; implementation work such as building the venue map, loading products, and configuring rates; and your team's time on setup and training. Integration work with your existing POS or PMS can also depend on your vendor's responsiveness, which affects timeline more than fee.
Does it cost more to integrate with an existing POS or PMS?
It depends on scope, and it depends on your vendor. Clubtech sits on top of the existing stack rather than replacing it, with no major IT changes, and the integration is contingent on you introducing the platform to your POS, gateway, or PMS provider. Confirm in discovery which systems are in scope and who owns each conversation.
How do you justify the cost internally?
Model your own numbers against the four revenue levers: prepaid bookings that remove no-show risk, add-on attach inside the booking flow, dynamic pricing on peak dates, and recovered abandoned bookings. Use your unit counts, your rates, your operating days, and your current online share. A model built on your figures survives a finance conversation in a way vendor benchmarks do not.
How are Clubtech commercials scoped?
Commercials follow discovery. We map the venue, inventory, payments, integrations, teams, and rollout, then return with a proposal built around the confirmed operation.
Get a number that fits your venue. We map your inventory, zones, payments, and integrations on a 30-minute call and come back with a proposal built around the real scope. Book a 30-minute demo — no contracts, no credit card.
